1.    T.O. applies to EHFA to become accredited – via the EHFA website 

2.    EHFA sends out Accreditation Pack, which contains:

• Application form
• Accreditation Process document (EAD 01)
• Terms & Conditions, with price list (EAD 04)
• Mapping documents (MAP 02 and MAP 03)
• Assessment Strategy (EAD 03)
• Assessment/Quality Assurance Resource (EAD 02) (for optional use)

3.    T.O. reviews the relevant mapping documents (MAP 02 and MAP 03) to check whether qualifications align fully to the EHFA standards for Fitness Instructor, Group Fitness Instructor, Aqua Fitness Instructor and/or Personal Trainer.  Programme delivery and assessment should both map to the relevant EHFA learning outcomes and competencies.

4.    T.O. completes the Accreditation Process Document (EAD 01) and returns this to EHFA for review (translated into English).  The initial accreditation fee is required at this stage.

5.    A visit date is agreed and an EHFA evaluator carries this out.

6.    Practical assessment is sampled on the visit, so the visit date must coincide with this, and all evidence relating to programme delivery and assessment is sampled.

7.    A report is completed along with an action plan (if required).

8.    The report is submitted for approval to the EHFA audit committee.

9.    The T.O. is informed of the outcome of the accreditation visit.

1.    Initial accreditation fee is 900 Euro

2.    Accreditation visit fee is 900 Euro per day per evaluator – the accreditation visit is carried out by 1 evaluator over 3 days = 2,700 Euro

3.    Travel expenses and hotel accommodation are paid by the T.O. for the accreditation visit – 2 nights for 1 evaluator

4.    Ongoing monitoring visit fee is 900 Euro per day per evaluator – the monitoring visit is carried out by 1 evaluator over 2 days = 1,800 Euro

5.    Travel expenses and hotel accommodation are paid by the T.O. for the monitoring visits – 1 night for 1 evaluator

6.    A summary of the initial outlay is 3,600 Euro plus expenses, then 1,800 Euro per year plus expenses

Yes – see economic zoning breakdown on price list

1.    EHFA Fitness Instructor (EQF Level 3)

2.    EHFA Group Fitness Instructor (EQF Level 3)

3.    EHFA Aqua Fitness Instructor (EQF Level 3)

4.    EHFA Personal Trainer (EQF Level 4)

5.    EHFA Sales & Marketing for Personal Training (optional bolt on unit)

1.    Kids Fitness

2.    Pilates

3.    Exercise Referral

To ensure that the T.O. continues to align to the EHFA standards, competencies and requirements for accredited training organisations

1.    Programme overviews/syllabus

2.    Theory Papers

3.    Practical Assessment Documentation

4.    Case Studies and other assessment documentation.

N. B.
Manuals, handouts, presentations do not need to be translated

The relevant logos are released to the T.O. upon notification of accreditation

No, the T.O. should maintain records to identify which learners have been issued with the logo on their certificate (EHFA will audit these records on each visit), however there is no fee applied for using the logo

Yes, at present.  However there is a 2 year programme to train non-UK evaluators to carry out initial accreditation and ongoing monitoring

These are the EHFA standards and competencies.  If the mapping documents were to be reduced in size, essential underpinning knowledge and practical skill requirements would be lost

This is an additional unit that may be relevant to countries where Personal Trainers are typically self-employed and who therefore benefit from knowledge and skills related to sales and marketing

No, it is just a bolt on unit.

They are currently produced in English and French

Yes

The prices are set at the current level to ensure that they cover the costs incurred by the accreditation and monitoring activities.  EHFA have taken into account the verification and technical expertise that is required to carry out accreditation, along with the expertise that is required to consider the individual needs of each country.

The initial accreditation fee covers:

1.    Recording and sending out of information
2.    Reviewing evidence and mapping documents against EHFA standards once received
3.    Requesting additional evidence as and when appropriate to keep visit time to a minimum
4.    Reviewing additional evidence
5.    Making judgements on sufficiency of evidence against EHFA standards and process documents and identifying gaps to be evidenced on visit
6.    Arranging the accreditation visit

The accreditation visit fee covers:

1.    Sampling of practical assessment
2.    Sampling of theory assessment
3.    Sampling of curriculum and the mapping to EHFA standards and competencies
4.    Sampling of quality assurance processes
5.    Sampling of administration processes
6.    Trained EHFA evaluators carrying out judgements on evidence
7.    Report writing and action planning
8.    Making final decisions on recommendations for accreditation

The fee received for the accreditation visit also includes:

1.    Following up actions
2.    Reviewing additional evidence produced as a result of actions
3.    Making judgements on additional evidence as a result of actions

The ongoing monitoring visit fee covers:

1.    Ongoing monitoring of content against EHFA standards and competencies
2.    Ongoing monitoring of processes
3.    Report writing and action planning
4.    Judgements for recommendation for the T.O. to remain EHFA accredited, or for recommendation for accreditation to be withdrawn
5.    Following up actions
6.    Suspend or withdraw accreditation where necessary
7.    Auditing use of logos
8.    Recording learner names to which logo has been applied

CYQ participated in an open tender that resulted in their appointment as the EHFA accreditation unit.  CYQ have 10 years of experience in centre approval and verification activities as well as 6 years experience with EHFA.  CYQ evaluators hold the relevant technical and verification expertise to carry out these activities

Yes, this would need to be mapped in the same way that direct delivery and assessment are currently mapped to the standards.  The T.O. would need to ensure that they provided sufficient direct contact with the learners to enable them to carry out practical skills, in order to provide them with the best opportunity to achieve the qualification

Yes

Yes, this is the minimum requirement set by EHFA to ensure consistency and comparability across different training organisations and different countries

No, this is optional.  A T.O. may use their own assessment and quality assurance paperwork, providing that it aligns to the EHFA standards and competences

1.    This mainly depends on how long it takes a T.O. to map their qualifications to the EHFA standards and competencies.  Once EHFA receive the completed documentation, this is reviewed within 3 weeks and then communication takes place so that a mutually convenient accreditation visit date can be arranged

2.    The visit date must coincide with practical assessments so this may be a factor that affects timescales for accreditation

3.    On average, a period of 3 – 4 months would be a realistic timeframe for a T.O. to become accredited

We estimate that this will take approximately 7 - 40 hours 

They should contact Skills Active to request the EHFA logos, which can then be used on certificates

1.    Level 2 Certificate in Fitness Instructing (Gym, ETM & Water Based) aligns to EHFA Fitness Instructor, Group Exercise Instructor and Aqua Fitness Instructor respectively

2.    NVQ or VRQ programmes relating to the following units align to EHFA Personal Trainer:  

• D437 Collect and analyse information to plan a progressive physical activity programme (Gym)
• D438  Plan, review and adapt a progressive physical activity programme (Gym)
• D439  Plan and instruct specific physical activities (Gym)
• C313  Provide motivation and support to clients during a progressive physical activity programme (Gym)
• D440  Apply the principles of nutrition and weight management to a progressive physical activity programme (Gym)
• A318  Manage, evaluate and improve own performance in providing physical activity (Gym)
• D447 Plan and deliver Personal Training

 3.    NVQ or VRQ programmes relating to the following unit align to the additional EHFA unit “Sales and Marketing for Personal Training:

• B224 Plan, market and sell services

Yes, however you would also need to cover fitness testing and nutrition to fully align to the EHFA standards and competencies

Usually the audits carried out cover systems, processes and quality assurance, as opposed to the auditing by occupational experts of exercise and fitness related delivery and assessment.  The results of previous audits will definitely be taken into consideration, and CYQ will then focus on potential gaps

1.    A key benefit is the promotion of mobility of learners across European employers and therefore the transferability of learner achievement.  Another benefit is reassurance in the comparability of exercise and fitness qualifications across Europe

2.    All employers and potential learners across Europe will have a clear understanding of the knowledge, skills and competencies required of fitness instructors, advanced fitness instructors and personal trainers